Barloworld Limited: Leading Brands

Corporate Office: Vacancy Advert

Position: Ethics & Compliance Intern (12-month Contract)

Business Unit: Barloworld Corporate Office

Location: Sandton

Reporting to: Executive: Ethics and Compliance

Overview: Job purpose and deliverables

Core purpose of the role

Assist with the activities of the Group Ethics and Compliance Department. Reporting directly to the Executive: Ethics and Compliance whose role interfaces with senior people in the organisation, including members of the Group Exco, Divisional CEOs and their respective exco members as well as Non-Executive Directors and their respective subcommittees; including external stakeholders e.g. law firms, forensic investigators, and auditors.

key deliverables and outputs:

• Development and implementation (where necessary) of all aspects of the anti-bribery and corruption compliance program
• Liaising with internal and external auditors on group ethics and compliance matters.
• The creation, implementation and maintenance of written policies, procedures, and standards / codes of conduct.
• Communication, liaison and offering direction as appropriate, with the divisional compliance staff.
• Assistance where appropriate, with the prompt response and investigation of violations of policies/procedures and offences identified, as well as the oversight of corrective actions as appropriate.
• Interfacing with third party service providers, counsel, and compliance consultants on regulatory/compliance matters and in respect of outsourced investigations.
• Drafting, research and reporting on ethics and compliance related issues
• Manage the full life cycle of investigations of all reported non-compliances (Ethics Line reports and “walk-ins”) in accordance with the Protected Disclosures Act and Global Whistle-blowing Policy
• Monitoring, tracking, resolution, and reporting on the status of all investigations
• Logging of “walk-in” and Ethics Line reports (Tip-Offs Anonymous) on the Deloitte Case Management System
• Review of investigation reports submitted for closure from Divisions and external investigators.
• Allocation of ethics calls to Divisions or to external service providers in complex, high risk or sensitive cases.
• Updating the Deloitte Case Management System with investigation reports, supporting documents and action items for the entire life cycle of ethics case management
• Being a key touch point between the divisions and the Group Ethics Office (and Deloitte) regarding follow-ups on outstanding action items.
• Administrator and custodian of the Ethics Case Management system, and Gifts and Hospitality and Conflicts of Interests Declaration System (which we are in the process of procuring from Isometrix)
• Consolidation of reports from Divisions and JVs to compile a Group Report for the board committees.
• Authoring the quarterly Ethics Newsletter
• Support ethics champions
• Following up on the payment of invoices
• General Admin

Internal and External communication

Internal customers

• All support functions; Divisions etc.

External stakeholders

• Law firms, forensic investigators, and auditors

 

Overview: Essential individual competencies to be successful in the job

Academic qualifications Essential: Matric and Degree in Law/Internal Audit Admitted Attorney	Work Experience Advantageous: 2 years + experience in legal or audit
Knowledge Essential: Computer literate Sound financial and accounting knowledge combined with commercial acumen	Skills Essential: Attention to detail and high level of accuracy Highest level of confidentiality Planning skills Solid knowledge of Microsoft Office suit Excellent interpersonal skills
Personal Attributes Essential: Focus on getting things done Team Player Remain resilient with stress and pressure Concern for open and honest communication Able to work independently	Advantageous: Commitment for behaving correctly and ethically Enthusiasm for learning, sharing and growing

Additional Notes

All positions are managed in line with the Company’s Diversity & Inclusion Plan. Please note that if you have not heard from the HC department within 14 days of this advert closing, your application has unfortunately been unsuccessful. This job requires that the employee maintains the highest level of honesty and integrity as he/she may have access to company assets, cash handling and confidential record storage areas.

Please use the job title for which you are applying as the subject line of your email.